After the bid. Before closeout.
Excavation job tracking
for dirt crews.
Track your iron and prove the work. Once the job is won, SpoilStack keeps the field record through closeout: machines, haul counts, daily logs, extra work tags (T&M), plan markups, photos, weather, and backup for the final package.
14-day free trial. No credit card. $99/month after. Your whole crew included.
4 total, 3 assigned
See your entire fleet at a glance
Every machine. Every day. Know what's working and what's sitting idle.
Sound familiar?
Staring at a whiteboard trying to remember which site the 330 is on.
Open app. See every machine and its job. Done.
Group text to dispatch crew. New guy goes to the wrong site.
Crew opens the app, sees today's jobs with addresses. One tap to navigate. No group text needed.
Trucker says 16 loads. Foreman's paper tally says 14.
Timestamped haul counts. Every tap logged. Dispute over.
Back at the office. Nothing logged. Details fading.
Photos, notes, and todos logged all day from the field. It's all there.
Reconstructing the week from memory, texts, and scraps of paper.
Everything already in Spoil Stack. Job history, haul records, crew notes.
Features
The job record between bid and closeout.
SpoilStack covers the field tracking that keeps a small excavation crew moving, plus the proof you need when the job changes or closeout starts.
Job tracking
Statuses, addresses, customers, todos, notes, photos, and documents stay attached to the job.
Machine tracking
Know where every piece of iron is, what job it is on, and when it last moved.
Haul counter
Tap loads in or out with timestamps and user attribution, then use the log when counts get disputed.
Daily logs
Capture weather, work performed, delays, visitors, safety notes, and field notes.
Extra work tags (T&M)
Document extra work in the field and keep the record on the job.
Plan markup
Upload PDF plans, zoom in on the sheet, add circles, arrows, text, and freehand notes, then share the marked-up page.
Closeout exports
Generate a branded closeout package with daily logs, extra work tags (T&M), plan markups, photos, documents, haul counts, and equipment history.
Morning briefing
Daily email with active jobs, site weather, machine locations, and rain warnings for the crew.
Offline sync
No signal in the hole? Photos, haul counts, todos, logs, tags, and markups sync when service returns.
New field documentation
Built for the paperwork that decides whether you get paid.
Daily logs, extra work tags (T&M), plan markups, and export packages now live beside the job instead of in notebooks, camera rolls, email attachments, and someone's truck.
Capture the day
Foremen capture loads, site photos, delays, notes, daily logs, T&M tags, and proof while the work happens.
Document extra work
Extra work tags (T&M) record what changed, what work was done, the GC rep, and where it happened.
Mark up the plan
Circle conflicts, add arrows and notes, and keep annotations tied to the plan sheet instead of a text thread.
Export the package
Build a branded closeout package from the records your crew already captured.
Example closeout package
Henderson closeout package
A branded share page with preview, expiring download link, and organized ZIP contents for review.
One disputed invoice pays for a year.
The trucker says 16 loads. Your foreman says 14. Who's right? Spoil Stack timestamps every tap. One tap per load, one app, zero arguments.
Your morning whiteboard, delivered.
Every weekday at 6 AM, Spoil Stack emails you and your crew a briefing: today's jobs by status, weather per site, which machine is where, and a heads-up if rain is coming. No app to open. No standup meeting. Just coffee and a plan.
Pricing
$99/month flat for the whole crew.
Start with a 14-day free trial. No credit card. No per-seat fees. No annual contract.
SpoilStack
One plan. Everything included.
Includes your owner, foremen, office, operators, laborers, and anyone else who needs the job record.
Start free trial14-day free trial. No credit card. $99/month after. Your whole crew included.
Included in the plan
Free tools · No signup
Built for dirt work, free to use
Free tools for excavation contractors. Use them on their own, or sign up for SpoilStack when you want the whole job record in one system.
Generator
Dump Truck Load Tickets
Print hauling tickets or a 4-per-page ticket book. Saves your company info.
Calculator
Excavation Volume
Cubic yards of spoil, swell factor, and truckloads for any dig. Metric or imperial.
Generator
Rain Delay Letter
Weather delay notice with actual precipitation data from the nearest station.
Calculator
Backfill & Compaction
How many loose yards of fill to order. Accounts for compaction shrinkage.
Calculator
Gravel & Aggregate
Area plus depth to cubic yards and tons. Crushed stone, road base, sand, topsoil.
Generator
Change Order PDF
Professional change order with cost breakdown, contract summary, and signature lines.
How it compares
Frequently asked questions
What is SpoilStack?
SpoilStack is a job and field-documentation tracker for small excavation contractors. It keeps jobs, equipment, haul counts, daily logs, photos, plan markups, and closeout packages in one place, from after the bid through closeout.
Who is it for?
It is built for small excavation and dirt crews, typically 3 to 15 people. Owners, foremen, office staff, and operators all use the same job record.
What does it cost?
SpoilStack is $99 per month flat with unlimited users and no per-seat fees. There is a 14-day free trial and no credit card is required to start. You sign up on the website.
Does it work offline?
Yes. SpoilStack is offline-first. Photos, haul counts, todos, daily logs, tags, and markups are captured on the device and sync when service returns, so it keeps working in holes and rural sites with no signal.
What platforms does it run on?
There is a web dashboard plus native iPhone and Android apps. The data stays in sync across all three.
How does machine tracking and the haul counter work?
Every machine shows which job it is on and when it last moved, and you can reassign it between job sites with one tap. The haul counter records loads in and out with timestamps and the user who tapped, so the log settles trucking disputes.
What does SpoilStack not do?
It deliberately leaves out invoicing, estimating and bidding, job costing and P&L, payroll and time tracking, GPS and telematics, fuel tracking, equipment maintenance and depreciation, a customer portal, and QuickBooks integration. It stays focused on tracking jobs, machines, and the field record.