Dump Truck Load Count Sheet for the Whole Site

1. Set up the header. Enter your company name and logo, the date, the job or site, the customer, the material, where it is hauled to, and the foreman. Your company info is saved in your browser for next time.
2. Add the trucks. Add each truck on site with its truck number, bed capacity in cubic yards, driver, and hauler. Material per truck is optional.
3. Mark each load. Tap + Load when a truck dumps to stamp the current time in its next box, or type a time or an x in any box. A truck that runs past ten loads gets another row. Loads, yards, and the day total add up as you go.
4. Download, sign, or print blank. Download the filled sheet as a PDF to sign, or print blank sheets with your company header. Start a new sheet for each shift.

A load count sheet is the record of every truck that hauled on a site in one day. Two state forms show the layout: Florida DOT’s Daily Report of Truck-Measured Material and Minnesota DOT’s Uniform Vehicle Load Tally Sheet. Both list each truck with its number and capacity, record its loads, and total them. Florida’s ends with the inspector’s signature; Minnesota’s has lines for the inspector and for checked by. This sheet follows that layout.

The time in the box is what makes it worth keeping. Florida DOT’s form says to note the time of dump under each load number. A tick says a load happened. A time says when, and that is what you match against a driver’s ticket later.

• Load ticket. One truck, one driver. A ticket number, the job, the date, and a received-by signature. Print them with the free haul ticket generator.
• Load count sheet. The whole site, the whole day. Every truck, every load, one page the foreman keeps and signs.
• Need one truck’s own day? The haul ticket generator’s per-load timestamps log one truck’s loads on its own page.

When the trucking bill and your count disagree, you want a count you can check line by line. Here is what the agency forms record, and why.

1. Write the time of every dump. It is the Florida DOT instruction, and it lets you line a load up against a ticket.
2. Tie every row to a truck and a hauler. Florida’s form codes each row to a trucking contractor. North Dakota DOT’s DBE trucking compliance report also lists the company, operator, and company truck number on every line.
3. Record the capacity. Florida and Minnesota both list each truck’s capacity next to its loads, so the yards can be worked out from the count.
4. Sign it, and have it checked. Florida’s form ends with the inspector’s signature. Minnesota’s has a line for the inspector and one for checked by.
5. Keep it with the tickets. Florida accepts only the original form. Louisiana DOTD’s 2001 directive on truck-measured material asks for corroboration of all quantities: when material is bought from a producer, the producer’s sales ticket, showing the cubic yards loaded, the vehicle number, and the project number, is collected from the driver before the department’s haul ticket is handed over. Those sales tickets and the department’s ticket copies stay on file for three years after final acceptance of the project.

The layout follows the Florida and Minnesota forms below. The North Dakota report backs the per-truck company and operator columns, and the Louisiana directive backs the record keeping. Truck capacity has no default: you enter it per truck, and yards are that truck’s loads times its capacity, shown to one decimal. Ten load boxes a row, as on Florida’s form, keeps each box about half an inch wide to write a time in. The + Load button stamps the time from your phone’s clock.

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